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PowerApps Portal

When you learn how to store your business data in the Dataverse within Microsoft 365, you unlock a host of integration opportunities and functionality for your business processes.

You also unlock the ability to share data securely with new audiences and customers efficiently and securely. For example: 

  • Storing Product Data within Dataverse tables allows you to link securely to your stocktaking PowerApp.
  • Staff can perform the stock take easily using their mobile devices. You can choose to share only information which helps with this task whilst keeping the trade price for an item hidden.
  • Share the same data with your customers on an external website so they can view stock levels in real-time.
  • Extend the value of the data within Power BI to give a manager real-time visual dashboards for stock levels and support them with Power Automate driven Teams alerts when items reach low stock levels. 

In the past, this level of interconnection for your business data would have been a significant undertaking. It isn't the case now we have PowerApps Portals. Within relatively a small amount of time, some good practice as a Citizen Developer and a PowerApps Portal, you can now:

  • Create a Dataverse store for your Information that's reusable across the Power Platform
  • Create an External Facing Website to expose your Data
  • Control the look and feel of the Website using WYSIWYG interface (what you see is what you get)
  • Ensure Your data remains secure. Only exposing what you want to whomever you want
  • Allow Inputs to your data from external sources. Again in a secure and controlled manner

This opens up opportunities to collaborate, interact, support and serve your audience in ways that previous to PowerApps Portals, was much more complex. 

In this playbook, you'll learn how to :

  • Create a simple PowerApps Portal 
  • Publish a list of planned Events for your business 
  • Invite data input from your audience directly into Dataverse tables in a secure manner 
  • Add features like single sign-on to enhance the options you can offer

The focus won't be on aesthetics in this playbook. Instead,  we'll focus on an introduction to the important tools, steps and concepts you need to set up your first Portal. You'll then have the core skills you need to practice and experiment more deeply. 


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